Executive Assistant to the CEO

Location London
Flex Type Hybrid
Role Basis Contract / Interim
Salary £35,000 pro-rata
Company Charity People

Executive Assistant to the CEO
HelpAge International
London/Hybrid with 1 day a week in the office in Waterloo
12 month contract
Part time, 17.5 hours per week spread over 4 or 5 days
£35,000 pro rata
Excellent Benefits including 25 days annual leave plus bank holidays pro rata, flexible working, wellbeing days, birthday leave, employer contribution pension scheme, and learning and growth opportunities

Charity People are delighted to be supporting HelpAge International, a charity which works with a diverse global network of more than 170 organisations and partners over 90 countries to support millions of older people to live safe, dignified, and healthy lives, to recruit an Executive Assistant to the CEO.

Through partnership and collaboration, the work of HelpAge International ensures the inclusion of older people across society and strives to deliver a just and fair world for everyone, whatever their age. Their work is driven by a desire to deliver real impact for older people. The 2030 strategy Ageing in a Just World sets out how HelpAge International and its partners will work together to shape the future we all share, ensuring that their work promotes wellbeing, dignity and voice, and is a positive influence in the lives of current and future older people.

This is an exciting time to join as HelpAge International works with implementation partners to localise country offices and programmes in the next three years and develop new and diverse partnerships globally.

The Executive Assistant to the CEO will provide administrative support to the Chief Executive, work with the Senior Executive Support to the Board in carrying out their duties and support the Board of Trustees and the Leadership Group.

Key responsibilities

• Support for Board and Committees: You will prepare meeting materials, coordinate logistics (flights, visas, accommodations), and manage expenses for Board members.
• CEO Support: You will oversee the CEO’s calendar and inbox, booking meetings with staff and external stakeholders, prepare briefing packs, organise travel, including flights, visas and accommodation, manage expenses, and book meeting venues.
• Leadership Group Coordination: You will work with the Leadership Group to schedule meetings, take minutes, and arrange Executive Leadership away days.
• General Administrative Tasks: You will handle various administrative duties and undertake specific research or projects as needed.

The Executive Assistant to the CEO will have significant experience working as an administrative assistant to senior staff. It is essential that the successful candidate has experience in organising meetings and complex international travel. You will be able to exercise discretion, strong judgement and take appropriate actions without supervision. You will be confident to work to your own initiative and prioritise your workload. You will have excellent written and verbal communication skills. You will have advanced Microsoft Office skills including Word, Excel, PowerPoint and Outlook. You will be experienced in budget management with the ability to develop and manage effective administration systems.

The role is home based and will involve regular attendance, at least one day a week, in person at the HelpAge International office in London (Waterloo).

How to apply:

The application process is CV and Cover Letter detailing why you would like to work for HelpAge International and how you meet the criteria laid out in the Person Specification within the Job Description. Please submit your application by emailing Jobs@helpage.org. Applications will be reviewed and interviews will take place on a rolling basis. The deadline for applications is 5pm on Tuesday 11 June.

Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

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