Part Time Estates & Property Administrator, Rural Estate, 30 hours per week, up to £26k FTE

Location South East
Flex Type Part time
Role Basis Permanent
Salary Up to £26k FTE*
Company Ten2Two-Experts in Flexible Recruitment

Are you an experienced Property Administrator that would welcome the opportunity to work in a beautiful rural setting? If so, this wonderful opening to work on an Estate with a variety of activities could be just what you are looking for.

The Client

Our client is a diverse agribusiness based in Hertfordshire. A leading provider of services for the agricultural, construction, sports amenities, and biomass sectors.

They are now looking for a Rural Property and Estates Administrator to assist the Estates Manager in the management of a large portfolio of residential, commercial, and industrial properties, providing efficient and accurate administrative duties for the day-to-day management of the portfolio, working on-site at their brand new, high-spec offices just outside of Hertford.

The Role

The role of the Rural Estates Administrator will be split to cover 70% estates administration, and 30% office administration, which will include administration for the accounts, operations, office management & reception teams.

Key Responsibilities

Estates Admin

To provide general administrative support to the Estates Manager.
Assist the Estates Manager with potential tenant viewings.
To act as the first point of contact for all Estates department enquiries.
Take minutes at Estate Meetings.
To report, record and administer routine maintenance and repairs to all properties.
Manage assured contractor database obtaining necessary tickets and insurance cover documents.
Keep and maintain reliable records and filing for each property/tenancy.
Act as Tenant liaison.
Maintaining insurance records and assisting with the annual renewal.
Diary management and scheduling for the Estates Manager.
Administrate staff accommodation, including end of tenancy cleaning, maintenance and furnishing.
Drafting tenancy agreements.
Organising marketing of vacant property.
Producing Record of conditions for ingoing tenants and dilapidation schedules for outgoing tenants.
Work with the Financial Controller to ensure monthly invoicing is undertaken.
Manage and record compliance issues and schedules.

Office Administration

Cover the reception and phones when the Office Administrator is on lunch and annual leave.
Assist the Financial Controller with day-to-day financial administrative tasks.
General ad hoc projects and tasks.

The Candidate

Experience in residential and commercial lettings (Desirable)
Prior Administration experience
Excellent communication skills
Good IT skills
Ability to use initiative and work with limited supervision and be highly organised
A knowledge of Xero would also be beneficial but not essential
Full driving licence required as the office is in a rural location without transport links

Terms

This role is being offered on a part time basis working a minimum of 30 hours per week. They are offering a salary of up to £26k FTE along with 20 days holidays + bank holidays. Due to the nature of the role, the successful candidate will be expected to work at the estate office each day.

*Please note the salary quoted is the Full Time Annual Equivalent, and the actual salary will be dependent on agreed hours.

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