Recruitment & Operations Exec (Flexible 3 days p/w)

Recruitment & Operations Executive

Hybrid | 3 days per week

About the Business

A specialist recruitment firm focused on Change, Transformation, Data and Technology. For nearly a decade, they have supported organisations ranging from high-growth scale-ups to global brands, delivering talent that drives measurable impact.

As they enter their next phase of growth, they are investing in strengthening their internal infrastructure, processes and systems to ensure continued high standards and scalability.

The Role

This is a varied, hands-on role with a primary focus on building and maintaining structured talent pipelines to support growth.

You will combine LinkedIn research and market mapping with operational support across contractor administration, internal recruitment and day-to-day business processes.

It’s ideal for someone highly organised, proactive and comfortable working independently — someone who enjoys bringing structure and clarity to a growing environment.

You do not need to be a billing recruiter, but you should be confident using LinkedIn to identify and engage talent.

Key Responsibilities

Recruitment Pipeline & Market Mapping (Approx. 50%)

• Build and maintain structured talent pipelines

• Conduct detailed market mapping to identify high-quality passive candidates

• Maintain organised talent trackers with clear engagement status

• Keep warm candidates engaged through communication

• Support managers with ready-to-activate shortlists

• Support internal hiring processes when required

Operations & Contractor Administration (Approx. 40%)

• Issue and manage contractor agreements

• Coordinate timesheets and payment schedules

• Maintain contractor and compliance records

• Liaise with finance on invoicing queries

• Track signed client terms and maintain documentation

• Support HR processes including reviews and employee records

Additional Support (Approx. 10%)

• Support networking events and logistics

• Maintain light-touch engagement with placed candidates

• Provide general operational support to directors

What Success Looks Like

• Structured, visible talent pipelines across target markets

• Organised contractor administration with no compliance issues

• Smooth and predictable operational processes

• Internal hiring pipelines well maintained

• Managers supported with structured shortlists

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